The website evyp.gr (the “Website”) belongs to the company “EVYP LLP” (“Company”, “EVYP”, “We”). We respect the protection of the website visitors’ (“Users”, “You”) personal data and their privacy and comply with the applicable data protection and privacy laws. This policy explains how we process your personal data when you use the website and its services. We encourage you to read it carefully. We have written this policy in plain language to facilitate its understanding and help you decide whether you want to provide us with your data voluntarily and freely.

Who is the data controller?

The website is operated by “EVYP LLP”, a company registered in Thessaloniki, Greece, A5 Street, Industrial Area of Thessaloniki, Sindos, 57022. The company is the Data Controller within the meaning of the General Data Protection Regulation (EU) 2016/679 (“GDPR”).

What personal data do we collect and why?

The company collects and processes personal data that you voluntarily provide for specified purposes and always under a specified legal basis justifying the processing as follows:

Contact form

To send us a message through our contact form, we collect your full name, email address and your message.

Contact form purpose and legal basis

We process this data to fulfill your requests by answering your questions and providing information. In this case, the legal basis for the processing is the consent (Article 6 (1) (a) GDPR) that you give by ticking the specific check-box before submitting your message.

Newsletter

To subscribe to our newsletter, we collect your full name and email address so as to inform you about our latest news and/or offers we believe might be of interest to you.

Newsletter purpose and legal basis

This data processing is carried out for marketing purposes and the legal basis for the processing is your consent (Article 6 (1) (a) GDPR) that you give by ticking the specific check-box. Remember that you may unsubscribe from the newsletter at any time through the instructions provided within each email.

Employment form

When applying for work through the employment form, we collect your name, surname, email address, phone number, resume and cover letter.

Employment form purpose and legal basis

We process this data to fulfill your request for seeking employment. In this case, the legal basis for the processing is the consent (Article 6 (1) (a) GDPR) that you give by ticking the specific check-box before submitting the form.

Collaboration form

To send us a message through our collaboration form, we collect your full name, company name, email address, phone number and your message.

Collaboration form purpose and legal basis

We process this data to fulfill your requests by answering your questions and providing information. In this case, the legal basis for the processing is the consent (Article 6 (1) (a) GDPR) that you give by ticking the specific check-box before submitting the form.

Website automated data

Whenever the Website is called up, our system automatically records data and information from the computer system of the calling computer (e.g., information about the browser type and version used, operating system, internet service provider, user’s IP address, date and time of access etc.). We also collect information automatically by using cookies and similar technologies. For more information about cookies, see our Cookies Policy.

Website automated data purpose and legal basis

The above processing is necessary to enable the website to be delivered to the user’s device, ensure functionality of the website, optimize the website and ensure the security of our information technology systems. The legal basis for the processing is the performance of the contract (provision of the Website) and our legitimate interest to provide a secure online environment (Articles 6 (1) (b) and (f) GDPR).

Who do we share your personal data with?

Your data shall not be disclosed to any third party, apart from the following:

(a) Authorized employees of the company who have access to personal data only when this is necessary (e.g., to handle your requests through the contact form or handle your job application). The authorized personnel having access to your personal information is bound by non-disclosure and confidentiality agreements.

(b) Partners and third parties providing certain services who are required to have access to personal data to provide such services (e.g., web site development agency). We ensure you that we have explicitly asked for the maximum safeness and confidentiality of your data from our partners and third parties and that further transfer from them to others is strictly prohibited.

(c) National authorities. We will disclose personal data when it is necessary to comply with applicable laws or  legal processes, to respond to requests from public and government authorities, to meet national security or law enforcement requirements, to protect the rights, privacy, safety or property of our own, you or others and finally, to pursue available remedies or limit the damages that we may sustain.

(d) Third-party partners setting cookies. Some cookies are put in place by third-party service providers. Therefore, these partners have access to cookie related information (for more information about cookies, see our Cookies Policy).

(e) Public. Your photos, videos, or testimonials may be publicly accessible on the website or the company’s social media pages.

We do not sell your data to partners and third parties, advertising networks or others.

How long do we keep your data?

We will retain your personal data for the period necessary to fulfill the purposes outlined in this Privacy Policy. The criteria used to determine our retention periods include:

(a) The length of time we have an ongoing relationship with you (for example, for the time necessary to fulfill your request through our contact form)

(b) Whether there is a legal obligation to which we are subject to

(c) Whether retention is advisable considering our legal position (such as, for statutes of limitations, litigation or regulatory investigations).

When filling in our contact form, we keep your personal data for the period that is necessary for communication purposes. We keep all testimonials, photos, or videos until you withdraw your consent. Technical data collected automatically from our website, is saved in our servers for security reasons.

Data security in our servers

We very thoroughly consider the security and privacy of your personal data and other information we collect. We have adopted measures of technical and organizational nature required to guarantee the security of your data and prevent from being lost, processed or accessed illegally.

Our servers are located within the European Economic Area (EEA). For service efficiency purposes, some of our third-party providers (e.g., MailChimp, a service provider that stores some of your information for marketing purposes such as your email and full name) hold servers outside the EEA. We inform you that this data is transferred with adequate safeguards and is always kept safe.

Links to third-party websites

The website may contain links, hyperlinks, banners or tabs leading to websites operated by third-parties other than us. We kindly recommend that you review the Privacy Policy of each external website and get informed about how each third-party uses your personal data. The company shall not be held responsible for processing activities carried out by those third-parties.

What are your rights on your data?

We want to ensure that you can exercise your rights enshrined under the applicable laws. To this end, for as long as we retain your data you may exercise your rights free of charge. In particular, you have the following rights:

• to request erasure of your personal data to the extent that it is no longer necessary for the purpose for which we need to keep processing it, as explained above, or when we are no longer legally permitted to process it;
• to request that we limit the processing of your personal data, which entails that in certain cases you can request us to temporally suspend the processing of data or that we keep it longer than necessary;
• if you have given us your consent to process your data, you also have the right to withdraw such consent at any time. In the event that you withdraw your consent, this will not affect the legality of the processing carried out previously;
• When the processing of your data is based on our legitimate interest, you are entitled to object to the processing.

You can exercise the above rights by contacting us.

Finally, we inform you that you have the right to lodge a complaint if you believe that we have violated your rights regarding the processing of personal data before the Data Protection Authority.

Changes to the Data Privacy Policy

We may amend the information contained in this Privacy Policy when we consider this appropriate and with regard to applicable laws. The version of the Privacy Policy that applies to the processing of your data, is the one available on the website when you visit it. We may also notify you by various procedures through the website or we may even send you a notice to your email address.

Contact us

If you have any questions about this Privacy Policy, please send us an email at info@evyp.gr or contact us at: EVYP LLP, DODEKANISOU 23, THESSALONIKI, 54626, GREECE.